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HOME > PRODUCTS > InstantScan Compliance
InstantScan Compliance

Introduction

      Electronic communications, like email and now IM, are subject to an increasing number of industry and government regulations, and demonstrating compliance with the various rules and standards presents a key challenge for today's organization.
      Instant Messaging for business communications - whether or not it's authorized - is widely considered a form of electronic communication and subject to all rules and standards applicable to email. That is, regulations (such as SEC 17a-4, NASD 3010, Sarbanes-Oxley, HIPAA, and Gramm-Leach-Bliley) now apply to Instant Messaging such as Skype, AOL, MSN, ICQ, QQ, and Yahoo!
     Failing to comply with these regulations is no longer an inconsequential slap on the wrist, but can result in significant financial and legal liabilities.

Challenges

      With the increased use of workplace IM and P2P comes the associated risks and challenges of protecting sensitive company information. Mandated measures for monitoring and protecting proprietary and confidential information were once industry best practice, now laws require them across multiple industries.
      Challenges associated with information sharing occur throughout the enterprise, but IM and P2P pose a unique set of challenges -- logging and archiving, unauthorized use, circumvention, and network security risk, are just a few issues. Adding to the complexity and urgency to meet these requirements, government agencies are cracking down and imposing harsh financial penalties on those that do not comply with regulations.
     Even companies in non-regulated industries are adopting corporate compliance standards as best practice -- ensuring all electronic communications comply with company policy and are logged and archived for potential legal discovery needs or other purposes.

Regulatory Compliance for Instant Messaging

     With the explosive growth of IM, particularly within regulated industries, businesses must now ensure IM compliance just as they do email by logging and archiving their IM conversations for compliance with the e-record retention requirements of regulatory bodies such as the SEC, NYSE, NASD, FCC and FERC, and corporate governance policies such as Sarbanes-Oxley, HIPAA and Gramm-Leach-Bliley. The risks for non-compliance are substantial, with costly legal and financial liabilities for failure to secure, manage and control instant messaging.
     Businesses need an IM management solution that delivers IM compliance, security and robust management and control across public and enterprise IM to help them: